Safeguards that are built in, not switched on.
Four rules are always on. Nobody, including you, can turn them off. Around them: checked uploads, roles, a full audit log, and one button that pauses every agent.
Four things that are always on.
These are not settings. Nobody, including you, can turn them off.
- Rule 1
You approve what reaches a person
Every message to a candidate or an employee, every job post and every dollar of job board spend waits for you.
Drafts wait in one approvals list. Each one shows who it goes to, whether it costs money, and why it was drafted. You can approve it, edit it, ask why, or leave it for later.
- Rule 2
People decisions stay with people
Amara AI never hires, rejects, disciplines or lets anyone go. Scores are advisory. It records the decision you make.
A score compares an application to your written rubric and nothing else. It never moves, hides, or rejects anyone. When you make a decision, Amara AI records it as yours.
- Rule 3
Pay, conduct and separation are flagged
Sensitive items carry a red flag with the reason, open one at a time, and are visible only to the roles you choose.
Sensitive items cannot be approved in bulk. Opening a sensitive record is itself written to the audit log, by person and kind of record, never the content.
- Rule 4
It drafts and administers. It is not your attorney.
Where a question needs a qualified reviewer, Amara AI says so and lists what to ask.
Templates are starting points for your own review. Amara AI tracks dates, finds gaps, and flags law changes for review. It never calls a draft compliant and never states what your board requires.
Every upload is checked first.
Handbooks, licenses and staff lists often carry more than they need to. For Social Security numbers, birth dates, bank and ID numbers:
Amara AI checks every upload and helps you block those out before a file is saved. Only an owner can choose to keep a file as is, and it is then locked to owners.
- Amara AI holds no patient data and has no practice management connection.
- Please leave out anything with patient information. Amara AI is not built for it.
- The Onboarding agent never copies values from tax or identity forms into a record.
- For payroll, bank details and Social Security numbers are entered on our payroll partner's secure screens.
- Social Security number, page 1Blocked out
- Birth date, page 2Blocked out
If a document has a Social Security number or a birth date on it, I'll help you block it out before it's saved. Please leave out anything with patient information.
Roles decide who sees sensitive records.
Pay, conduct and separation records carry a red flag with the reason, open one at a time, and are visible only to the roles you choose. A person never sees their own pay, conduct or review record through a manager or lead role, and the rule is enforced in the database, not only on the screen.
| Role | What they see |
|---|---|
| Owner | The whole organization. Pay and bonus, files kept as is, billing and roles are owner only. |
| Manager | Their locations. Conduct and separation records only if an owner allows it. Never pay or bonus. |
| Team lead | Work for their own reports only: checklists, training and assignments. |
| Employee | Their own assignments, documents to acknowledge, training and time off. |
| Viewer | Read only. Never pay or conduct. |
A full audit log.
Every approval, send, import and setting change is recorded with who did it and when. It cannot be edited, and you can export it.
One button pauses every agent.
Pausing stops all agents at once. Drafts stay. Nothing is sent, published or spent while paused, and your records are all still there when you resume.
| When | Who | What | About |
|---|---|---|---|
| Sep 18, 4:12 PM | Dr. Patel | Approved and sent a message to a candidate | Lena Ortiz |
| Sep 18, 4:02 PM | Recruiting | Drafted a reply, requested approval | Lena Ortiz |
| Sep 18, 9:05 AM | Maria Reyes | Opened a sensitive record | Conduct: J. Wells |
| Sep 17, 6:30 PM | Dr. Patel | Paused all agents, resumed 12 minutes later | Practice |
Rows name the person and the kind of record, never the content.
Paused by Dr. Patel at 6:30 PM. Nothing will be drafted, sent, published or spent until you resume.
Your records are all still here. 5 approvals are on hold.
What Amara AI is not.
Not legal advice
Amara AI drafts and administers. Where a question needs a qualified reviewer, it says so and lists what to ask.
Not a background check provider
Amara AI never runs or interprets a check. It keeps your screening policy, the candidate consent record and the status in one place.
Not connected to a practice management system
Amara AI holds no patient data and has no practice management connection. It cannot see or change your patient schedule.
Not the one who decides
It never hires, rejects, disciplines or lets anyone go, and no setting changes that.
On payroll: Amara AI connects to the payroll a practice already uses, and offers payroll inside Amara AI as an add-on. Amara AI prepares, and only an owner approves a payroll. Payroll taxes are filed by our payroll partner.
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