Time, attendance and payroll
Amara AI keeps leave balances, clock entries and timesheets in one place, and gets approved hours ready for payroll. Amara AI connects to the payroll a practice already uses, and offers payroll inside Amara AI as an add-on.
What it does
Time off and accruals
Balances, requests and the team calendar stay in step with each other.
- Set leave types, each with an accrual rate per accrual period.
- Balances show hours accrued year to date and pending hours held for open requests.
- Balance history records every change as accrual, usage, adjustment, carryover or reset.
- Each request gets a duration calculation, a balance check and a coverage gap check.
- The leave calendar shows the whole team, with practice closures.
- Replies to time off requests wait for approval.
Time clock and attendance
Clock entries feed attendance without anyone retyping them. Scores are advisory. They never move, hide, or reject anyone.
- Team members clock in and out and record breaks, with a break reminder based on hours since the last break.
- You set how many minutes early someone may clock in.
- A late arrival is a clock-in after shift start plus grace minutes. The default grace is 5 minutes.
- The attendance score feeds attendance goals automatically.
- On a shared front desk computer, a person taps their name and enters a 4 to 6 digit PIN. That session is limited to My work, Tasks, Checklists, Time clock and Notes.
Timesheets and overtime alerts
Overtime is calculated from the rule you set, and flagged before the period closes.
- The overtime rule has a weekly threshold, 40 hours by default, and an optional daily threshold.
- Overtime hours are calculated per entry and per week, with warnings.
- Approve timesheets, then export them for payroll.
Payroll
Amara AI connects to the payroll a practice already uses, and offers payroll inside Amara AI as an add-on. Amara AI prepares, and only an owner approves a payroll.
- The owner connects the current payroll through a hosted connect screen. Amara AI never sees the payroll login.
- The team list can fill from payroll in one step during setup. The owner confirms each match and resolves any mismatch.
- Approved timesheets, approved time off and approved bonus payouts become one payroll ready file per pay period. It locks once exported, with a correction file for later changes.
- With the payroll add-on, Amara AI prepares a draft each pay period, lists what changed since last period and anything unusual, and then waits for the owner.
- Payroll taxes are calculated, paid and filed by our payroll partner. Amara AI shows the status of each filing, does not calculate tax, and does not give tax advice.
- Employees on the add-on get My pay, with paystubs and tax documents, from their own login.
How each score is calculated
Every number shows its weights and its evidence. Scores are advisory. They never move, hide, or reject anyone.
- Attendance score
- Scheduled days minus deductions for late arrivals and unexcused absences, divided by scheduled days, times 100, never below 0, where a late arrival is a clock-in after shift start plus grace minutes (default 5). Scores are advisory. They never move, hide, or reject anyone.
- Overtime hours
- Hours over the weekly threshold (default 40) and over the optional daily threshold, calculated per entry and per week, with warnings.
- Leave balance
- Hours accrue at the accrual rate set for each accrual period. The balance shows accrued year to date and pending hours held, and every change is logged as accrual, usage, adjustment, carryover or reset.
What waits for you
- Your callReplies to time off requests.
- Your callTimesheets, before they are exported for payroll.
- Your callEvery payroll export. The owner downloads or confirms it, and Amara AI never submits hours into a payroll system by itself.
- Your callRunning a payroll. Approval is an owner action that cannot be handed to an agent or approved in bulk, and it is logged.
- Your callConnecting your payroll. Only an owner can do it.
Who works on it
Amara AI
Your HR director
Time off and scheduling
PTO, time clock, coverage
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